Executive Personal Assistant,
Discover your opportunity with Tutanota Foundation and become a part of one of the best humanitarian Foundation in the world. In the U.S., we’re working together to positively impact the lives abused children, and communities we serve.
At Tutanota Foundation, we aim to put smiles on the faces of children, serving the less privileged with health care benefits, food and shelter.
We leverage on the support we get from kind hearted sponsors and donor organizations and individuals who support our cause. Join a team that’s working to fulfill its vision to save abused children all over the world.
Perform complex secretarial and administrative duties involving frequent exercise of independent judgment, initiative, diplomacy, and tact in support of an executive.
•Answer complex inquiries which require thorough knowledge of departmental policies and procedures.
•Type confidential materials in the form of memoranda, correspondence, and letters from drafts.
•Review drafts and finished documents for grammatical usage. May take and transcribe dictation. Compose letters and agenda.
•Conduct research and data analysis for special and on-going projects.
•Prepare reports and recommendations.
•Compiles data for various administrative reports.
•Prepares /summarizes information from raw data using spreadsheets or other software.
•Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials.
•Develop and maintain filing system.
•Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars. May prepare materials necessary for meetings, etc.
•Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.
•Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form.
•Perform administrative functions such as ordering department supplies.
•This position typically requires a high school diploma or G.E.D.
•Position typically requires advanced personal computer skills with proficiency in word processing, spreadsheet, database.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
•Strong computer skills including word processing, spreadsheets, and desktop publishing. Including, but not limited to, Microsoft Office Outlook, Word, Excel, and Power Point.
•Excellent organization skills, ability to multi-task, detail oriented and a high level of accuracy.
Strong oral, written and interpersonal communications skills, and a strong commitment to customer service.
•Ability to meet deadlines including a flexible schedule.
•Ability to maintain attendance to support required quantity and quality of work.
•High level of integrity and discretion with a team oriented philosophy and problem solving
•Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
•Highly motivated and organized individual, able to work effectively in a fast-paced environment with minimal supervision.